Forms
These forms will help you get your event on the church calendar and access all of the office resources needed to pull it off!
Step #1: Pastoral Pre-Approval
Who:
Head of Ministry
What:
Vision, General Idea, Proposed Dates of Upcoming Events/ Programs
When:
Quarterly-
Next Due Date SEPT 15, 2026
Why:
So Pastor Jerome May Plot and Approve Daystar Church Calendar
Head of Ministry
What:
Vision, General Idea, Proposed Dates of Upcoming Events/ Programs
When:
Quarterly-
Next Due Date SEPT 15, 2026
Why:
So Pastor Jerome May Plot and Approve Daystar Church Calendar
Meeting Form
Who:
Any Ministry Leader
What:
Any Meeting with 8+ People, Either at the Church or Off Site
When:
As Soon as Meetings are Decided Within the Team
Why:
So Other Church Leaders Can Book Events/ Meetings Based on Whether Other Ministries are Booked or Not
Any Ministry Leader
What:
Any Meeting with 8+ People, Either at the Church or Off Site
When:
As Soon as Meetings are Decided Within the Team
Why:
So Other Church Leaders Can Book Events/ Meetings Based on Whether Other Ministries are Booked or Not
Step #2-A: Events
Who:
Any Ministry Leaders
What:
A Single Event or Conference
When:
After Pastoral Approval- 10-12 Weeks Before Event. Quarterly
Why:
To Ensure Proper Communication of Expectations and Duties Between Ministries and the Office
Any Ministry Leaders
What:
A Single Event or Conference
When:
After Pastoral Approval- 10-12 Weeks Before Event. Quarterly
Why:
To Ensure Proper Communication of Expectations and Duties Between Ministries and the Office
Subsplash Onboarding Request Form
Who:
Ministry Heads/ Office Staff
What:
Onboard and Train Team Members on Subsplash
Why:
Giving Team members Responsibility to Roster and Email Through Subsplash
Ministry Heads/ Office Staff
What:
Onboard and Train Team Members on Subsplash
Why:
Giving Team members Responsibility to Roster and Email Through Subsplash
Step #2-B: Programs
Who :
Any Ministry Leaders
What:
A Cyclical/ Repeatable Event i.e.: Merge
When:
Quarterly After Pastoral PreApproval
Why:
To Ensure Proper Calendar/ Promotional Updates as the Program Starts and Stops Throughout the Year
Any Ministry Leaders
What:
A Cyclical/ Repeatable Event i.e.: Merge
When:
Quarterly After Pastoral PreApproval
Why:
To Ensure Proper Calendar/ Promotional Updates as the Program Starts and Stops Throughout the Year
Special Promotions Request Form
Who:
Ministry Heads/
What:
Ask for Special Promotions/ Materials from the Office
Why:
The office needs time to schedule/ plan and orchestrate special platform promotions and order/ design extra promotional material requests
Ministry Heads/
What:
Ask for Special Promotions/ Materials from the Office
Why:
The office needs time to schedule/ plan and orchestrate special platform promotions and order/ design extra promotional material requests
Guest Ministry Form
Who:
Any Ministry Leader
What:
Guest Ministry Details Request
When:
As Soon as Pastor Jerome Gives Approval for : Honorarium/ Accommodations/ Car Rental/ Flights
Why:
This Form is To Start a Google Drive Folder as a Common Place for All Receipts, Documents, and Itineraries for the Office, Finance Team, Ministry Leader and Guest Ministry to Have Access To.
Any Ministry Leader
What:
Guest Ministry Details Request
When:
As Soon as Pastor Jerome Gives Approval for : Honorarium/ Accommodations/ Car Rental/ Flights
Why:
This Form is To Start a Google Drive Folder as a Common Place for All Receipts, Documents, and Itineraries for the Office, Finance Team, Ministry Leader and Guest Ministry to Have Access To.
246 Leader Form
Who:
246 Group Leader
What:
Provide the Office with the details to add their 246 group to the roster/ chat/ mailing list
When:
As Soon as Pastor Jerome knows you are running a 246 group
246 Group Leader
What:
Provide the Office with the details to add their 246 group to the roster/ chat/ mailing list
When:
As Soon as Pastor Jerome knows you are running a 246 group